MBS College, a distinguished academic institution affiliated with Guru Gobind Singh Indraprastha University
(GGSIPU), places the utmost importance on the privacy, confidentiality, and protection of the personal
information of all individuals associated with the institution. Whether you are a prospective student, current
learner, parent, alumni, faculty member, or a website visitor, this policy serves as a transparent declaration of
how your data is collected, processed, used, retained, and safeguarded across various touchpoints of
interaction with the college.
We recognize the sensitivity of the personal data shared with us during academic and administrative
processes and commit to maintaining the highest standards of data ethics and governance in compliance
with the prevailing laws, including the Information Technology Act, 2000, and the Digital Personal Data
Protection Act, 2023.
1.Categories of Personal Data Collected
MBS College collects a diverse set of data to fulfill its academic, legal, statutory, and operational
responsibilities. The data collected may include:
a) Personal Information:
- Full name, date of birth, gender, nationality, and parental information
- Contact details including residential and email addresses, mobile and landline numbers
- Government-issued identity proofs such as Aadhaar, PAN, passport, voter ID
b) Academic Records:
- Previous academic transcripts and certificates
- Entrance exam results and qualifying eligibility documents
- Semester-wise performance, attendance, and internal assessments
c) Financial Data:
- Fee payment receipts and scholarship/bursary details
- Bank account details for refunds or scholarships
d) Technical and Digital Footprint:
- IP address, MAC address, device identifiers
- Log-in timestamps, cookies, browser type, operating system
e) Sensitive or Special Category Data (collected only where required):
- Disability certifications for reasonable accommodation
- Health records for medical assistance on campus
2. Collection of Data for Students Below 18
Recognizing the sensitivity of data related to minors, MBS College does not knowingly collect data from
individuals under the age of 18 without obtaining verified parental or legal guardian consent. Where the
applicant is a minor, all forms and consents must be signed or acknowledged by the guardian. Such data is
handled with heightened safeguards.
3. Purpose of Processing and Legal Justification
We collect and process your personal data for clearly defined and lawful purposes which include:
- Processing applications for admission and verifying eligibility criteria
- Allocating students to specific courses, batches, and sections
- Issuing ID cards, maintaining attendance, and academic progression records
- Disbursing scholarships, refunds, or other financial transactions
- Coordinating examinations, evaluations, and certifications
- Facilitating placement drives, internships, and alumni engagement
- Complying with statutory, legal, and regulatory requirements from bodies such as GGSIPU, UGC, and
AICTE
- Monitoring and improving digital infrastructure, service accessibility, and campus safety
4. Legal Basis of Consent and Legitimate Interest
We seek explicit consent from users where required. In all other cases, data is processed under one or more
of the following legal grounds:
- Fulfilling our academic or administrative obligations as part of our contract with students
- Compliance with legal or regulatory mandates
- Serving legitimate interests of the institution without infringing individual rights
You may withdraw consent at any time, though this may affect your ability to access some services.
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